We welcome submissions of abstracts describing ongoing or finished work in occupational epidemiology. The deadline for submitting your abstract is 30 April 2025. Please take a moment to read the guidelines before submitting your abstract.  

Abstract submission guidelines

• All abstracts must be written in English.
• All abstracts must be submitted online through the abstract submission form by the deadline given above. Abstracts that are sent via e-mail will not be included in the abstract review process.
• Use acronyms only when necessary and define all abbreviations and concepts in your abstract at first use.
• Only the accepted abstracts of presenting authors who have completed their registrations and paid their registration fees by the registration deadline will be included in the scientific program.

Topic

A main topic that is relevant for your abstract must be selected. The Scientific Committee reserves the right to change the topics during the abstract review process.

Presentation type

Please choose if you wish to present an ‘in-person oral presentation’ or an ‘in-person poster presentation’. The Scientific Committee reserves the right to change the presentation type according to the requirements of the scientific program. Oral presentations can be converted to poster presentations depending on slot availability.

Author information

It’s highly important for you to ensure that the e-mail address of the presenting author is entered correctly, as all communication regarding the acceptance, any required adjustments, and scheduling will be sent to the presenting author via e-mail by the Organizing Committee.

The presenting author will be required to register for the Conference to confirm acceptance of the abstract. The first, middle, and last names of the co-authors must be fully indicated correctly and in the right order.

Abstract title

• An abstract must have a short, specific title (containing no abbreviations) that indicates the nature of the investigation.
• Abstract titles can contain a maximum of 30 words.
• Titles should not be written with all capitals.

Abstract body

Please keep in mind the following for the abstract body:

• The abstract body should not exceed 300 words.
• The title of the abstract, authors, institutions, and keywords are not included in this limit, and those should not be entered in this section.
• Abstract body should consist of the four sections given below:
  Objective: Clearly state the purpose of the abstract. Briefly describe the objectives of the study.
  Material and Methods: Describe your selection of observations or experimental subjects clearly. Include a brief statement of methods if pertinent.
  Results: Present your results in a logical sequence. State findings in sufficient detail to support conclusions.
  Conclusion: Emphasize new and important aspects of the study (perhaps as a discussion section) and the conclusions that are drawn from them.
  
• Standard abbreviations may be used without definition. Non-standard abbreviations (kept to a minimum) must be placed in parentheses after the first use of the word or phrase abbreviated.
• Do not include the names or personal information of any patient participating in a study or trial.
• Please mention all sources of funding for the work described and other acknowledgements briefly at the end of the abstract text.

• Keywords should not be included in any of the sections of the abstract body and written only in the section dedicated to keywords.
• Minimum 2 keywords are required, and maximum 6 keywords can be entered.

Additional files

Images, tables, diagrams, and graphs are NOT accepted.

After submission

• Upon submitting of your abstract an e-mail will be sent to the submitting author.
• All submitted abstracts will be scored and passed through a review process after the submission closes. The notification letters about acceptance of the abstracts will be sent to the presenter author’s e-mail address.

Registration of abstract presenters

All abstract presenters must register for EPICOH 2025 by September 7, 2025, 11:59 PM (UTC/GMT+1, Central European Time). The abstracts of unregistered presenting authors who do not complete registration (including payment) by this deadline will be removed from the final program and all publications.